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If you are an administrator of a virtual machine in the ITS Private Cloud Portal, it 's is important to ensure that your contact information is up-to-date to receive updates in a timely manner.

This tutorial will guide you through the steps to update your contact information, specifically your email address.

Having a valid email address is crucial because the ITS Private Cloud Portal sends important emails periodically, and it's essential to receive these updates in a timely manner.

Please follow the steps in this tutorial to ensure that your virtual machine's contact information is accurate and up-to-date. If you have any questions or encounter any issues, please don't hesitate to contact us for assistance.

Thank you for your attention to this matter, and we appreciate your cooperation in keeping our system up-to-date and secure.

\uD83D\uDCD8 Instructions

There are two ways to modify administrator information:

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Through the VSS-CLI commands

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Using VSS-CLI commands

1. To view a list of virtual machines with administrator information, enter the following command:
   format:

   Code Block
   vss-cli --columns moref,name,folder.path,admin,inform compute vm ls -f admin=<EMAIL OR ID>

   example:

   Code Block
   vss-cli --columns moref,name,folder.path,admin,inform compute vm ls -f admin=test.user

   output:

   Code Block

   moref name folder.path admin inform --------- --------------- ----------------------------- ----------------------------------------------- ------------------------ vm-552331 2206Z-BLA-Dev TEST > 123 > Services > Dev Test User 1:815-948-1399:test.user@utoronto.ca test.user.2@utoronto.ca vm-829984 2107Y-TEST123 TEST > 123 > Services > DEV Test User 1:815-948-1399:test.user@utoronto.ca test.user.2@utoronto.ca vm-449021 2206X-XYZ-Dev2 TEST > 123 > Services > Dev Test User 1:815-948-1399:test.user@utoronto.ca test.user.2@utoronto.ca

2. To update the contact information of the admin, provide the ID of the virtual machine you wish to edit. (moref column) vm-55231
   
   format:

   Code Block
   vss-cli compute vm set <Virtual_Machine_ID> admin "<COMPLETE_NAME>" <EMAIL> <PHONE_NUMER:XXX-XXX-XXXX>

   example:

   Code Block
   vss-cli compute vm set vm-55231 admin "Test User X" test.user.5@utoronto.ca 419-341-2341

   output:

   Code Block
   id : 41063 status : SUBMITTED task_id : dfefdd03-d5c4-4b73-8030-193315f8be38 message : Request has been accepted for processing

3. Verify the changes have been successfully applied to the virtual machine.
   format:

   Code Block
   vss-cli compute vm get <Virtual_Machine_ID> admin

   example:

   Code Block
   vss-cli compute vm get vm-55231 admin

   output:

   Code Block
   name : Test User X email : test.user.5@utoronto.ca phone : 419-341-2341

4. To update the email addresses of other virtual machines, simply repeat the steps outlined above for each machine that requires an update. This will ensure that all virtual machines have up-to-date contact information and are receiving important updates from the ITS Private Cloud Portal.
   

Using VSS Cloud Portal

1. Open a web browser and log into the VSS Cloud Portal
   

   

2. Select the virtual machine you wish to update by clicking on the edit icon.
   

   

   
   

3. Navigate to the ADMIN tab and proceed to update the email address in the Admin email text field.

4. Click UPDATE button.
   

   

5. Click CONFIRM button to apply and save the changes.
   

   

6. To update the email addresses of other virtual machines, simply repeat the steps outlined above for each machine that requires an update. This will ensure that all virtual machines have up-to-date contact information and are receiving important updates from the ITS Private Cloud Portal.

Bulk update

Bulk update can be achieved with the vss-cli and bash as follows:

#!/bin/bash

# Define the vss-cli command to update the admin
UPDATE_ADMIN_CMD="vss-cli compute vm set"

# Define the VM IDs to update
VM_IDS=`vss-cli --columns moref --table-format plain --no-headers compute vm ls -f admin=oldadmin@mutoronto.ca`

# Define the admin details to update
ADMIN_NAME="John Doe"
ADMIN_EMAIL="john.doe@example.com"
ADMIN_PHONE="123-456-7890"

# Loop through each VM ID and update the admin
for VM_ID in "${VM_IDS[@]}"; do
  echo "Updating admin on VM $VM_ID..."
  $UPDATE_ADMIN_CMD $VM_ID admin "$ADMIN_NAME" "$ADMIN_EMAIL" "$ADMIN_PHONE"
  echo "Admin updated on VM $VM_ID."
done

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